Ordering parts

= List of orders =

Pour faire une commande, aller à la page commandes.

= Membership in the ordering parts working group =


 * Max
 * Mario

= Policies =

Santrovelo is not a regular bike shop
SantroVélo is not a regular bike Shop, we do not compete directly with other bike shops since we do not have a store front. Our relationship/agreements with our parts suppliers are based on it. We order from them a limited range of common maintenance parts to keep in stock (i.e. Tires, chains, tubes, pads, cassettes etc.) we do do not provide a full range in stock of parts and accessories like commercial bike shops nor do we provide parts to 3rd parties and volunteers to resell or commercial bike builds. If ordering a part for personal use make sure it's the right part information that fits your needs since we cannot afford the shipping to return parts. (In doubt ask another volunteer)

Proposed new order placing process for supplier #1 (Babac only)

 * 1) If doing an order for the shop, calculate how many of a specific part should be ordered by checking how many of that part that the shop we have on hand. The ordering person will compare it the minimum charts in the SV handbook
 * 2) Locate parts number to order in appropriate catalogue or the part packaging itself.
 * 3) Click link to the ordering parts spreadsheet  Page des Commandes // Ordering page
 * 4) Enter parts to order along with relevant information (other fields of spreadsheet) * always enter your name in the YOUR NAME / TON NOM column for each part
 * 5) Note of importance when ordering ordering the correct part number and other info (if unsure ask another volunteer who knows more)
 * 6) In case of special order personal parts pay for order, with another volunteer as a witness and enter paid in the spreadsheet (the prices for volunteers are our cost plus all sales taxes).

Order placing process for supplier #2 (LTP)

 * 1) order is placed approx 3 times per year usually spring, summer and end of summer. Usually tires for the shop and sometimes parts for the volunteer mechanics. NO returns allowed with LTP (It's too expensive too ship back).
 * 2) 1 week before placing order the person handling the order will post a notice in Slack under the orders/purchasing channel letting volunteers know when the order will be placed (reply before due date to the person handling the order by communicating directly with him/her using the Slack direct messaging).

Can we order from Schwalbe?
Anybody know how to order from the Schwalbe catalog? On 6 July 2016 Fabrizio asked if he can order a tire that is not found in the other catalogs.


 * Answer: we can only order Schwalbe products that Babac, we cannot order directly from Schwalbe catalog.

Responsibility of person managing the order
2 days before the ordering date (listed as title of the spreadsheet) person handling placing of the order will:
 * 1) change sheet to read only (except for price column)
 * 2) send an email out to the velo-list letting people know when the order will be placed
 * 3) make any corrections for order
 * 4) make a new spreadsheet for the next order

At end of day on the ordering date person handling the order will place order.

= Institutional memory about parts =

Blacklist
There are a few things we don’t buy because they are of shoddy quality
 * Park Tools brand cable cutters. Buy Hozan instead
 * 700 c winter studed tires
 * 26inch tires with studs. Nobody wants them
 * Petroleum based lubricants if possible. For grease get super lube from Babac
 * do not order grease gun with refill from babac 62-240 - they break down after a few uses - buy a plastic syringe instead
 * fenders order qte 1 at a time
 * fenders order qte 1 at a time

CORE THINGS
Note: ideally need 1.5 times to double quantities of all these stashed in the back


 * cables (all stainless steel)
 * speed (vitesse)
 * brake (frein)
 * housing
 * brake (black)
 * gear (black)
 * tubes - in individual boxes only! Cost a little more but worth it (orderly)
 * 27 x 1 3/8 (# 80-626) - enough to fill shelf + extra 10-15
 * 27 x 1 1/4 (# 80-625) - enough to fill shelf + extra 10-15
 * 700 x 25 x 33 - enough to fill shelf, no extras
 * 700 x 35 x 45 - enough to fill shelf, no extras
 * 26 x 1.50 / 1.75 - just enough to fill shelf (we sell less of these)
 * 700 x 18 / 25 - just enough to fill shelf
 * other sizes - come in and check, order enough to fill shelves

All the above items you don't need to price - the prices are all on the board.


 * gloves (medium size)
 * paches - once there aren't that many left, just order another box - check both sizes (small and large)
 * glue - if it's dry order another bottle (Babac # 74745)
 * rim tape
 * 700 wheels - 16mm
 * 700 wheels - 18mm
 * 26' wheels - 12mm
 * 26' wheels - 18mm
 * chains (check the drawers before ordering chains!)
 * 6/7 speed - TB-50 Taya (index, #46-477) - 10+ units at a time (discount if order more than 10) big seller
 * 5/6 speed - TB-408 Taya (friction, #46-465) - have to have in stock, order 20 at a time for a total of 20-30 in stock
 * 7/8 speed - TB-600AR Taya (#46-422) - enough for 10-15 in total in stock
 * 9 speed index - just in case, enough for 8-10 in total in stock
 * 1 speed - 410H Taya (Babac # 46472)
 * 1 speed - Z610RB 1/2 x 3/32 - enough for at least 10 in stock
 * brake pads
 * "block": presently have a large box of Jaguire from Live to Play; if it runs out - order from Babac, otherwise aim to put in an order for another box like this from Live to Play at the same time as the annual tire order
 * Alhonga (Babac # 36305) - min 20 (for equipping 10 bikes)
 * Tektro (Babac # 36876) - better quality - enough for 12 in total in stock
 * "cantilever" (for mountain, hybrids, touring bikes)
 * Alhonga (Babac # 36335) - enough for 16 sets in stock
 * ??? (Babac # 36337) - enough for 16 sets in stock
 * Alhonga (Babac # 36334) - enough for 16-20 sets in stock
 * Kool Stop (Babac # 36390) - better quality, enough for 8 sets in stock
 * Kool Stop (Babac # 36392) - enough for 6 sets in stock
 * V-brakes
 * Alhonga (Babac # 36340) - enough for 20 in stock
 * Alhonga (Babac # 36350) - enough for 20 in stock
 * Tektro replacement cartridge (Babac # 36869) - enough for 10 sets in stock
 * Alhonga cartridge with mouting (Babac # 36331) - enough for 10 sets in stock
 * freewheels
 * 5-speed (Babac # 38102) - enough for 4-5 in stock
 * 6-speed Bike Attitude (Babac # 38103) - enough for 4-5 in stock
 * cassettes
 * 6-speed Shimano (Babac # 38500) - enough for 4-5 in stock
 * 6-speed Shimano (Babac # 38501) - enough for 4 in stock
 * 7-speed ??? (Babac # 38177) - enough for 2 in stock
 * 7-speed 12-32 teeth (Babac # 38144) - enough for 4 in stock
 * 8-speed 32 teeth (Babac # 38152) - enough for 3 in stock
 * 8-speed 11-30 teeth (Babac # 38190) - enough for 2-3 in stock
 * 8-speed HG-31, 11-34 teeth - enough for 4 in stock

NON-CORE THINGS

 * tape
 * seats
 * bells (at least one)
 * reflectors
 * bearings
 * nuts & bolts
 * bottom brackets
 * seat posts (lots of sizes exist!)
 * tires

= Réunions =

Please post agenda and minutes on separate pages:


 * Ordering parts working group meeting 29 Feb 2016
 * Ordering parts working group meeting 7 Mar 2016